# Gear inventory

What the studio owns, what each event needs, who has it now, what it costs when it breaks, and where each shoot is copied. Everything here is a warning or a step. Nothing stops you working.

## One list of everything you own

- Camera, Lens, Lighting, Gimbal, Drone, Audio, Memory card, Drive and Accessory, each with its serial number, condition and status.
- Several of the same, such as memory cards: up to 50 at a time, each with its own number and label.
- Gear a crew member owns can go on the list under their name, and counts for them on the events they work.
- Kits, such as Wedding kit A, to put a whole set on an event at once.
- Price, bill, warranty and insurance are seen only by those who see money. Your crew see the gear without them.

![The Gear page: one item out of twelve, the count by kind, and the list with each item's label code and where it is.](https://isodesk.io/screens/gear-list.webp)

*Gear, with what is out at the top. From the app, in a sample studio with sample gear.*

## Gear on each event

- Put gear on an event from the project's Gear tab.
- Cameras and drones are compared with the crew plan, and the tab says how many are short.
- The same item on two events that overlap, or on the same day in different cities, is a clash. You see a warning, and it is still saved.
- A project with no gear on it is asked nothing about gear.

![A project's Gear tab: three items on the Sangeet event, one already out from another shoot, with Check out and Take off beside each.](https://isodesk.io/screens/gear-project.webp)

*A project's Gear tab. Sample project and gear.*

## QR labels, check out and check in

- Print a sheet of labels. A label opens the item's page for a signed-in member of your studio. Anyone else learns nothing from it.
- Check an item out to a person, with its condition and a photo if you want one. Check it back in the same way.
- Gear still out after its event keeps the project asking until it is back.

![The page a QR label opens on a phone: who is taking it, for which shoot, its condition, an optional photo and note, and Check it out.](https://isodesk.io/screens/gear-label-phone.webp)

*What a label opens on a phone. Sample studio.*

## Care, damage and loss

- A service log on each item, with a rhythm such as every 6 months. The Care tab lists service due, and warranties and insurance ending within 30 days.
- Anyone who uses gear can report damage or a loss, with a photo.
- A cost can be recorded as money out in your money book, linked to the project, so it counts in that project's profit.

## Where each shoot is copied

- Record which card or drive holds each event, and tick when someone has opened a copy and checked it.
- The project asks until an event has two copies and one is checked.
- isodesk records what you tell it. It does not read the card or the drive, and cannot tell if a copy is good.

## Short of something, or done with it

- Short of a camera or a drone on a date? The shoot shows rental kits from CineRentals, which is in the same group as isodesk.
- Camera exchange (coming soon): sell or trade in a camera you no longer use.

## See also

- [Keep track of your gear](https://isodesk.io/guides/keep-track-of-your-gear): List your cameras, lenses, cards and drives, see what each event is short of, check gear out with a QR label, and record where each shoot is copied.
- [Rent gear for a shoot](https://isodesk.io/guides/rent-gear-for-a-shoot): See what a shoot is short of, open a rental shop with the dates and city, keep your client out of it, and log the rental on the project.
- [Projects and CRM](https://isodesk.io/features/projects-and-crm): Every enquiry in one pipeline with follow-ups. Bookings become projects with their events and crew, on one calendar, with clash warnings and a Today page.

Page: https://isodesk.io/features/gear-inventory. Updated 06/11/2026.