# Pay your crew

Write down what you agreed with each person. Approve their expenses, see who to pay this week, and mark it when you have paid. isodesk never holds or sends money: you pay from your own account, and the person confirms it.

## Write down what you agreed

- Open a project and go to the Crew money tab. Press Write the terms beside a person.
- Enter the role, the rate, any advance, travel and food, and when the balance is due. Press Send for them to accept.
- They see it on their Earnings page and press Accept, or Ask for a change. A change request is a note. It stops nothing, and the figures stay until you change them.

## Approve expenses

- A crew member claims an expense on their Earnings page, with a photo of the bill.
- You approve it on the Crew money tab, for the amount claimed or a different one, or decline it with a reason.
- An approved expense is added to what they are owed. One still waiting is shown but not counted.

## Run the pay run

- Open Crew and go to Pay run. It shows what falls due this week, who it is for, and what is late.
- Open a person to see a UPI code for the amount, or their bank details. People who prefer a bank transfer go in a file for your bank's bulk upload. Check it matches your bank's format.
- Pay from your own account, then press Mark as paid. This adds it to your records, and the person can confirm that the money arrived.
- If you keep back TDS, choose the rate when you mark it paid and enter the amount before TDS. Ask your CA which rate applies.

## See what the project made

- Owners and admins see two figures on the Crew money tab: profit today, which is the actual money recorded so far, and profit at the end, which is a forecast.
- The forecast shows how it was worked out, and says what it leaves out.
- Add printers and other costs you still have to pay, so the forecast knows about them.
- On a quote, try a discount before you give it. The card shows what would be left and warns when the discount takes much of the margin. Your clients never see it.

## Who sees pay

- Owner, admin and manager see a person's rate and pay. Each person sees only their own.
- Crew members add their UPI ID or bank account on the Earnings page. Studios see only the last four digits of an account number.

Page: https://isodesk.io/guides/pay-your-crew. Updated 31/10/2026.