Quotes and GST invoices

Quotes

• Quote templates: every studio starts with three (wedding, pre-wedding shoot, birthday or event) with lines and no prices. Press Make a quote on a client's page, choose a template, and the client's name, dates and venue are filled in. Save any quote as a template.
• Lines with SAC, quantity, unit price, discount and GST rate (0, 5, 12, 18 or 28%), and live totals.
• Prices with or without GST: a studio setting, switchable on each document.
• Send gives the quote its number (QT/2026-27/0001) and sends it on WhatsApp or by email. The client can accept it on its page by typing their name.
• Make an invoice copies an accepted quote into a draft invoice.

Invoices and credit notes

• Issuing takes the next number in a gap-free series for each financial year, dates it today, sets the due date from your payment terms, and freezes it.
• After issue, only payments, a credit note or a void can happen. A void needs a reason, kept in the history.
• Credit notes have their own series and lower the balance of the invoice they correct.
• Payments by UPI, cash, bank transfer, card, cheque or other, with a date and reference. The status moves from issued to partly paid to paid, and a receipt can go to the client.
• This financial year's invoiced, credited, received and outstanding amounts at the top of the list.

The page the client opens

An A4 tax invoice, invoice, quotation or credit note that prints or saves as PDF from the browser: your legal name, address, GSTIN and state; the client with their GSTIN and place of supply; each line with SAC, rate, taxable value and GST; a summary by rate; the total in figures and in words (lakh and crore); paid and balance; your bank details; and a UPI QR code for the balance.

A studio without a GSTIN issues a plain invoice with no GST and the line "The supplier is not registered under GST. No GST is charged."

Questions

See also

• Projects and CRMEvery enquiry in one pipeline with follow-ups. Bookings become projects with their events and crew, on one calendar, with clash warnings and a Today page.
• WhatsApp deliveryGallery links, album links, quotes, invoices and receipts go to clients on WhatsApp from your studio's own number, with a monthly allowance on each plan.
• PricingPlans in rupees for one photographer, a small or larger studio, every fee and add-on shown. Free for a year with one shop order. 30-day trial with every feature.