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Keep track of your gear

Keep your gear on one list. Each event shows what it is short of, each item shows who has it, and each shoot shows where its copies are. These are warnings. Nothing stops you working.

Published 31/10/2026

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Put your gear on the list

  • Open Gear and press Add gear. Choose a category, such as Camera, Lens, Lighting, Gimbal or Accessory. Say what it is, and add the serial number, the bill, the warranty and the insurance if you have them.
  • Have several of the same, such as memory cards? Enter how many, and each one gets its own number and label.
  • Gear a crew member owns can go on the list under their name. It then counts for them on the events they work.
  • Make a kit, such as Wedding kit A, to put a whole set on an event at once.
  • Open Labels to print a sheet of QR labels, and stick one on each item.
  • Owner, admin and manager see prices, bills and insurance. Your crew see the gear without them.
The Gear page: one item out of twelve, the count by kind, and the list with each item's label code and where it is.
Gear, with what is out at the top. From the app, in a sample studio with sample gear.

Plan the gear for each event

  • Open a project and go to the Gear tab. Press Add gear on an event, then tick items or choose a kit.
  • The tab compares cameras and drones with the crew plan, and says how many are short. Crew who keep their own camera on the list count for themselves.
  • If an item is already on another event that overlaps, or on the same day in another city, you see a warning. It is still saved, and you decide.
  • A project with no gear on it is asked nothing about gear.
A project's Gear tab: three items on the Sangeet event, one already out from another shoot, with Check out and Take off beside each.
A project's Gear tab. Sample project and gear.

Check gear out and back in

  • Scan the label with your phone camera, or open Scan a label and type the code. The item opens with its check out or check in form.
  • Choose who is taking it and its condition, and add a photo if you want one.
  • When it comes back, say what condition it is in. Damaged opens a damage report.
  • Giving something to another person while it is out records a hand over, with a warning. To check out a whole event at once, use the Gear tab.
  • If gear is still out after its event, the project keeps asking until it is back.
The page a QR label opens on a phone: who is taking it, for which shoot, its condition, an optional photo and note, and Check it out.
What a label opens on a phone. Sample studio.

Look after it, and record what it costs

  • Log each service or repair on the item. Give it a rhythm, such as every 6 months, and the next date is worked out for you.
  • The Care tab lists service due, and warranties and insurance ending within 30 days.
  • Report damage or a loss on the item. Anyone who uses gear can report it, with a photo.
  • Owner, admin and manager can enter the cost and record it as money out. It is then linked to the project, and counts in that project's profit.
  • A cost you do not record as money out stays on the report, and is marked as not recorded.

Know where each shoot is

  • After a shoot, open the Gear tab and press Record a copy under the event. Choose the card or drive, or say where it is.
  • Tick that you opened the copy and the files are there, or press the check button later.
  • The project asks until an event has two copies and someone has checked one.
  • isodesk records what you tell it. It does not read the card or the drive, and cannot tell if a copy is good. Open your copies yourself.
  • If a card holds the only copy on record and you check it out again, you see a warning. It does not stop you.
  • Press Wiped or reused when a card goes back into use, so the count stays true.

See also

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Updated 31/10/2026 · Markdown version